SharePoint Just Got WAY Better: Workflows, Approvals, Quick Steps & Rules Explained
SharePoint just introduced major automation updates and it’s a big one!In this video, I walk through the new SharePoint Workflows experience, including Approvals, Quick Steps, and Rules, and show how these updates make SharePoint List or Library automation simpler, faster, and much closer to where work actually happens.
🚀 What’s new in SharePoint?
✅ Workflows built directly into SharePoint lists & libraries
No more jumping between tools, automation now lives right alongside your files, lists, and pages.
✅ Quick Steps
Lightweight, button-based automation right in the grid view.
Perfect for repeatable actions that aren’t always predictable.
With Quick Steps, you can:
Create custom action buttons with no code
Build reusable automations through guided steps
Use existing SharePoint metadata as logic
Act on selected files or list items instantly
✅ Built-in Approvals (massively improved)
Approvals are now easier to configure and manage, no custom flows required for common scenarios.
Approval enhancements include:
One-click enablement with setting default approvers that cannot be customized by users ⭐
Default approvers
Ordered, multi-stage approvals
In-context tracking in SharePoint and the Teams Approvals app
✅ Rules
Automatically trigger actions like notifications when:
A list item changes
A new file is created
Specific conditions are met
🎯 Why this matters
These updates bring automation closer to your SharePoint Lists and Libraries, reduce technical overhead, and empower business users to define processes without relying on complex Power Automate builds.
If you’re working with SharePoint, then this is a must-know update.
#sharepoint #workflows #approvals #microsoft365
🔗 SharePoint Showcase: Automation updates for smarter workflows & business processes
https://techcommunity.microsoft.com/blog/spblog/sharepoint-showcase-automation-updates-for-smarter-workflows--business-processes/4489858
Table of contents:
00:00 SharePoint Just Got WAY Better: Workflows, Approvals, Quick Steps & Rules Explained
00:35 - See the new SharePoint workflows feature in action
04:29 - Quick steps provide lightweight automation right in the grid
10:10 - SharePoint Rules
10:54 - New Enhanced SharePoint Approvals Receive SMS online on sms24.me
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