Forms in SharePoint Lists - All You Need to Know (+ Power Automate Trigger)

Forms in Microsoft Lists brings the Microsoft Forms experience directly inside your SharePoint list — every response is saved straight into the list, and the people filling it in don't need any permission on the list itself. In this step-by-step tutorial, Microsoft MVP Dhruvin Shah explains what Forms in SharePoint Lists actually is, when to use it instead of Microsoft Forms + Power Automate, the one big limitation you must know, and how to trigger a Power Automate flow with the new SharePoint trigger "When a form is submitted".

What You'll Learn
✅ What Forms in Microsoft Lists is — Microsoft Forms inside your SharePoint list, backed by the list
✅ When to use a List form vs the out-of-the-box list form, Power Apps custom forms and Microsoft Forms
✅ How to collect data from users without granting them access to the SharePoint list
✅ Why List forms don't support anonymous responses (respondents must sign in)
✅ How to create a form from your list columns and include/exclude fields
✅ How to add a title, description, logo and theme to the form
✅ How to use conditional logic — visibility conditions and "go to next" branching
✅ How to preview the form and share it with a copy link or QR code ✅ Form settings: email notification on every response and a custom thank-you message
✅ How to use the Power Automate SharePoint trigger "When a form is submitted" (preview), its 53+ dynamic properties, and test the flow end to end

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Live training 🤖 Next live training program: Copilot Studio — starting November 30. Details at www.powerplatformtrainings.com

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CHAPTERS
0:00 Intro
0:27 What is Forms in Microsoft Lists?
0:59 When to use it vs Microsoft Forms + Power Automate
1:30 The catch - no anonymous responses
1:58 Create a form from your list columns
2:57 Theme & conditional logic
3:50 Preview, share link & QR code
4:10 Submit as a user - item lands in the list
5:09 Form settings & notifications
5:29 Power Automate: When a form is submitted trigger
8:04 Test the flow end to end
9:56 Wrap-up

Next live training: Copilot Studio - starting November 30
Live training programs: https://www.powerplatformtrainings.com

#SharePoint #MicrosoftLists #MicrosoftForms #PowerAutomate #PowerPlatform #Microsoft365 Receive SMS online on sms24.me

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